How to Backup Outlook Emails to Outlook.com

Mailboxes
(photo by Kimberly Vohsen )

One of the most common problems with work email is full inbox and having no more space, especially when you need to send that very important email to your boss or client.

But, you can always archive your emails to Outlook archive file. That’s what I do to keep the inbox size below the limit.

Archiving them to files on your local drive may not be a good option.

First, that archive file can get corrupted.

Second, your laptop can get stolen, lost, or broken.

All of these can mean you will lose those emails.. forever.

Ideally you need to backup your email to cloud and fortunately there are several options. You can backup to Gmail, and Outlook. I decided to put my (almost dormant) Outlook account to use.

Steps:

(For Outlook 2010 and older*)
1. Download and Install Outlook Hotmail Connector
For 32-bit version
https://www.microsoft.com/en-us/download/details.aspx?id=24677
64-bit version
https://www.microsoft.com/en-us/download/details.aspx?id=21305

*Check your Outlook version
– Click File > Help

2. After installing the connector, restart your Outlook client.

3. It will automatically ask your Hotmail email information (although it says Hotmail, this works with new Outlook.com)

4. Put in your Outlook.com account and password.
*After you click OK to proceed, Outlook application might be unresponsive. Don’t worry, just wait for it.

5. If it’s successful, you’ll see your Outlook.com email inbox in Outlook client.

6. Create folders for archive.
*Outlook client doesn’t support creating subfolders for Outlook.com account, To create subfolders, login to Outlook.com and create them from the web.

7. Move emails to be archived to Outlook.com’s folders.

8. Click F9 to Sync (Send/Receive All Folders) and check all the emails copied to Outlook.com.

9. Enjoy your free (almost) unlimited online archive. 🙂

Author: Trijito Santoso

I’m Trijito Santoso, a Seventh-Day Adventist, a medical technology graduate, and a software developer. The reason why I shifted from medical technology to computer science is because I love to create things (design, software, articles, anything), and being a software developer allows me to create things everyday. I’m currently studying Master of Science in Computer Science at Northeastern University, Boston. My Google Profile+

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